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Procurement Manual

Here you will find the procurement manual.

PROCUREMENT MANUAL

NCA Procurement Manual 3rd Edition v3 Dec 2022Download file
(pdf, 3MB)
UNHCR Procurement Addendum Feb 2020Download file
(pdf, 216KB)
FAQ - Frequently Asked QuestionsDownload file
(pdf, 125KB)
GEN 1-1 Guide to Complete Annexes May 2016Download file
(docx, 47KB)
GEN 1-2 Guidance Letter to Suppliers May 2016Download file
(docx, 31KB)
GEN 2-1 Declaration of Impartiality and Confidentiality Nov 2022Download file
(docx, 33KB)
GEN 2-2 TOR Procurement Committee Nov 2022Download file
(docx, 66KB)
GEN 2-3 Procurement Authorisation Schedule Sep 2019Download file
(xlsx, 12KB)
GEN 3 Contractor Registration Form Jan 2019Download file
(docx, 57KB)
GEN 4-1 Code of Conduct for Contractors June 2023Download file
(docx, 81KB)
GEN 5 Logistics Capacity Assessment Oct 2019Download file
(docx, 17KB)
GEN 6 Market Survey Form Jan 2019Download file
(docx, 57KB)
GEN 7-1 Template for procurement plan May 2021Download file
(xlsx, 148KB)
GEN 7-2 Template for a Procurement Plan Sample Nov 2021Download file
(xlsx, 74KB)
GEN 7-3 Sample Purchase Request Template Aug 2016Download file
(xlsx, 36KB)
GEN 7-4 Request for Derogation Template Oct 2020Download file
(docx, 24KB)
GEN 8 Advertisement of Business Opportunities Jan 2019Download file
(docx, 52KB)
GEN 9-1 Timetables for Procurement Procedures Jun 2016Download file
(docx, 58KB)
GEN 9-2 Procurement Tracker and Supplier Database Jul 2020Download file
(xlsx, 30KB)
GEN 9-3 Sample of Distribution Schedule Jun 2016Download file
(docx, 52KB)
GEN 9-4 Sample of an Overall Workplan Jun 2016Download file
(docx, 56KB)
GEN 10-1 Template for Prepayment Guarantee Jun 2016Download file
(docx, 50KB)
GEN 10-2 Template for Tender Guarantee Jun 2016Download file
(docx, 49KB)
GEN 10-3 Template for Performance Guarantee Jun 2016Download file
(docx, 48KB)
GEN 11 Tender Notice Jun 2016Download file
(docx, 54KB)
GEN 12 Template Local Open Tender Work Plan and Timetable Jun 2016Download file
(docx, 51KB)
GEN 13 List of Suppliers Candidates and Tender Receipt Form Jun 2016Download file
(docx, 49KB)
GEN 14 Questions and Answers Jun 2016Download file
(docx, 29KB)
GEN 15-1 Tender Opening Checklist Jun 2016Download file
(docx, 31KB)
GEN 15-2 List of Participants Jun 2016Download file
(docx, 48KB)
GEN 15-3 Tender Opening Form Jun 2016Download file
(docx, 49KB)
GEN 15-4 Evaluation Report for Open Tenders Jun 2016Download file
(docx, 60KB)
GEN 15-5 Evaluation Grid Price Comparrison Template Aug 2016Download file
(xlsx, 36KB)
GEN 15-6 Note to File for Simple Procedure Jan 2025Download file
(docx, 31KB)
GEN 16 Letter of Acceptance Jun 2016Download file
(docx, 49KB)
GEN 17 Award Notice Jun 2016Download file
(docx, 49KB)
GEN 18 Procurement Documentation Template Jun 2016Download file
(xlsx, 25KB)
GEN 18-1 Sample of Procurement Documentation Template Jun 2016Download file
(xlsx, 26KB)
GEN 18-2 Index General Procurement File Jan 2019Download file
(docx, 51KB)
GEN 18-3 Index Simple Procedure Procurement File May 2021Download file
(docx, 59KB)
GEN 18-4 Index Negotiated Procedure Procurement File May 2021Download file
(docx, 57KB)
GEN 18-5 Index Open Tender Procurement File May 2021Download file
(docx, 61KB)
GEN 18-6 Procurement Protocol Template Jun 2024Download file
(docx, 25KB)
GEN 19 Payment Request Jan 2025Download file
(xlsx, 26KB)
SUP 1 Simple Procedure Quotation Form Jan 2019Download file
(docx, 57KB)
SUP 2 RFQ Supplies Aug 2024Download file
(docx, 82KB)
SUP 2-1 RFQ for Framework Contract Dec 2020Download file
(docx, 68KB)
SUP 3 Tender Dossier Jul 2021Download file
(docx, 129KB)
SUP 4 Evaluation Grid Negotiated Sep 2019Download file
(docx, 57KB)
SUP 5 Evaluation Grid Open Tender Sep 2019Download file
(docx, 57KB)
SUP 6 Supply Contract Jan 2025Download file
(docx, 118KB)
SUP 7 Framework Contract Jun 2023Download file
(docx, 147KB)
SUP 7-1 Supply Framework Agreement Purchase Order Sep 2024Download file
(docx, 63KB)
SUP 8 Letter to Unsuccessful Suppliers Aug 2016Download file
(docx, 51KB)
SUP 9 Guidelines on Transport and Storage Aug 2016Download file
(docx, 56KB)
SUP 10-1 Template for Transport Booking Air Freight Aug 2016Download file
(docx, 51KB)
SUP 10-2 Template for Transport Booking Sea Freight Aug 2016Download file
(docx, 52KB)
SUP 11-1 Step Guide to Procurement of Medicine Jan 2018Download file
(docx, 122KB)
SUP 11-2 Step Guide to Procurement of Medical Devises Jan 2018Download file
(docx, 104KB)
SUP 11-3 Advertisement Business Opp Med Devices Jan 2019Download file
(docx, 57KB)
SUP 12 GTC Supply Jan 2018Download file
(pdf, 155KB)
SER 1 RFP for Engineering Services Jun 2023Download file
(docx, 207KB)
SER 2 Request for Proposal Jun 2024Download file
(docx, 102KB)
SER 2-1 RFP for Framework Agreement Jun 2024Download file
(docx, 105KB)
SER 2-2 Simple Procedure Request for Proposal Jan 2025Download file
(docx, 61KB)
SER 3 Evaluation Grid Negotiated Procedure Sep 2019Download file
(docx, 62KB)
SER 4 Service Contract Jun 2024Download file
(docx, 141KB)
SER 4-1 Service Framework Agreement Jun 2024Download file
(docx, 148KB)
SER 4-2 Service Framework Agreement Purchase Order Sep 2024Download file
(docx, 63KB)
SER 5 Letter to Unsuccessful Candidates Jan 2017Download file
(docx, 51KB)
SER 6 Tender Dossier Jun 2024Download file
(docx, 97KB)
SER 6-1 Tender Dossier for a Framework Agreement Jun 2024Download file
(docx, 99KB)
SER 7 Evaluation Grid Open Tender Sep 2019Download file
(docx, 64KB)
SER 8 GTC Service Contracts Jul 2021Download file
(pdf, 183KB)
WOR 1 RFP Jun 2023Download file
(docx, 192KB)
WOR 2 Tender Dossier Jun 2023Download file
(docx, 206KB)
WOR 3 Contract Jun 2023Download file
(docx, 170KB)
WOR 4 Evaluation Grid and Report Sep 2019Download file
(docx, 38KB)
WOR 5 Letter to Unseccessful Candidates Jan 2017Download file
(docx, 28KB)
WOR 6 GTC Works Contract Jul 2021Download file
(pdf, 248KB)

Recommended E-Learning courses:

On disaster Ready:

  • “Preventing Corruption in Humanitarian Aid” available in English, French, Arabic and Spanish
  • “Partner Capacity Enhancement in Logistics (PARCEL)” in English, French and Spanish

On FABO:

See also NCA Procurement Manual Chapter 12.2. Logistics Training Opportunities

Donor Guidelines

DG ECHO Partners Help Desk

Norad NGO Part III Procurement provisions Reg I and II v7 2024

UNHCR Implementing Partnership Management Guidance Note No. 4

GIZ Agreements